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Currency and my details

This page is part of My Record. It covers how standing is counted and the details behind it.

Currency#

The Currency card on the Overview section shows one standing for you and one card per item it is made of. The same standing is read on Crew, your pilot record, the Ops Dashboard's Pilot currency tile, Dispatch, the rosters in the operations manual and the audit binder, the logbook PDF, and the notices ahead of time. Each card is colored current, due soon, training not met, lapsed, or unknown, and says whose rule it is (Regulation with its citation, Your rule, Your record for a credential or a date your organization keeps that no regulation asks for, or Your training program) and what it was read from.

Here is the Currency card for a pilot flying under the United States regime, with a Why on each line that shows what it was read from:

The Currency card: recurrent training and recent flying both current with their due dates, the night operations line reading Eligible, and the History fold

The cards that can appear are these.

Credentials#

The Credentials card is read from the credentials on your record, which are your organization's record of what you hold; which of them a regulation asks for depends on the operation flown.

Every credential with an expiry is rated and the one that expires soonest decides the card: current, due soon within 60 days, or lapsed once it has passed, and the card names it ("A2 Certificate of Competency expired 26 days ago"). A renewal on file is read instead of the one it replaced, which is history, not a lapse: two credentials of the same kind and regime are one credential held over time, and so are two you typed yourself with the same words and the same number. Two typed credentials with the same words and different numbers are two, and each is rated.

A credential your regime asks every pilot to hold (the medical certificate under South Africa or Brazil) has a card of its own, Required credentials, under Regulation. A lapsed credential makes your overall standing lapsed, so Current never stands beside an expired qualification. Credentials with no expiry (a Part 107 certificate, the Canadian certificates) read current with "none time-limited". The card is titled Remote pilot certificate instead when the only date it has is the certificate expiry on your details, or when nothing is on file: with no credential on record it reads unknown under a regime whose certificate carries an expiry (the United Kingdom, the EU, Japan, Singapore, South Africa, Brazil, India) and is not shown at all under the United States or Canada.

Medical, recurrent training and recency#

Medical is tracked from Medical expires in your details and shown only where your regime asks for one (South Africa, Brazil), or wherever a date has been entered.

Recurrent training (14 CFR 107.65) under the United States, or Recency under Canada, is shown for a pilot who flies under that regime. Canada's rule is one section per operation category, and the card cites the one for the highest certificate you hold: CAR 901.56 for basic operations, 901.65 for advanced operations and 901.91 for Level 1 Complex operations. The clock runs 24 months from the newest record that counts, counted the way the rule counts them: for the United States to the end of the 24th calendar month (a test or training on 3 September 2025 is good through 30 September 2027); for Canada to the same day 24 months later, because the rule says "within the 24 months preceding the flight" (the same date is good through 3 September 2027).

The card names the record it was read from. A pilot who has flown under both regimes is held to each, and the earlier date decides. A British, EU or Australian pilot who has never flown under the United States or Canada carries no recurrent card, and is never read as lapsed on a rule that is not theirs; a completion date entered anyway is tracked, counted to the same day.

What restarts the clock:

  • Under the United States, the initial aeronautical knowledge test (the credential Initial aeronautical knowledge test (Part 107), with the date you passed it) or recurrent training (the credential Part 107 recurrent training (24 calendar months), Recurrent done in your details, or a sign-off of a training program requirement that counts as 14 CFR 107.65). The certificate's issue date is not the test date and starts nothing.
  • Under Canada, a Flight review or a Recency activity (24 months) (each a credential with its date), Recurrent done, a sign-off of a requirement that counts as the Canadian recency rule, or the issue date of a certificate the section names: any of the Basic operations certificate, Advanced operations certificate or Level 1 Complex operations certificate under 901.56, the advanced or Level 1 Complex certificate under 901.65, and the Level 1 Complex certificate under 901.91. A basic certificate issued after your advanced one restarts nothing.

Your organization's rules and training roles#

There is one card per recency rule your organization defines that applies to you, each stated as N qualifying flights within the last D days and evaluated against your flight records. The flights that count are the ones you flew and those you crewed in a duty at the controls; a seat away from the controls (a visual observer's, say) is not flying the aircraft.

A rule kept for one crew duty, one aircraft type or one role applies only to whoever has sat that duty, flown that type or holds that role, and its card says so (for example "your rule: 3 flights in 90 days, on M350"). The card reads what you have against what the rule needs, for example "12 qualifying flights in the last 90 days (3 needed)". The flights it counted are listed by date, and each opens that flight in the logbook. These are your organization's rules, not a regulation.

A rule with no restriction is a base rule and sets your standing. A rule restricted to night flights, or to one kind of flight, holds a privilege: its card says it is your rule for night flying (or for that kind of flight) only, missing it reads, for example, Not current for night flying beside your standing, and you stay current for the rest of your flying.

There is also one card per training program role you are assigned to, where your organization runs Training Programs (a role you are not assigned to is not measured): current while every requirement is met and in date, due soon inside 30 days of a requirement running out, Training not met while a requirement has no sign-off yet, and lapsed once one has run out. A lapsed role makes your standing lapsed.

How the cards add up#

This tab, Crew and your pilot record read you as a whole person: every item above that applies to you. On a sortie, each seat is read by its duty instead: a seat at the controls reads pilot currency, and a seat away from the controls, such as a visual observer's, reads only the rules kept for its duty and the training roles for that seat. See Each seat, read by its duty.

A date the regime asks for that nobody has entered shows as unknown rather than counting for or against you; on the Crew board a renewal that is due soon sorts above an unknown. The order, worst first, is lapsed, training not met, due soon, unknown, current.

Under the United States regime, a Night operations line under the cards says whether the records show 14 CFR 107.29 night eligibility, which needs the initial knowledge test or training under 107.65 completed after 6 April 2021. It reads Eligible with the date, or Not shown when no such date is on file; it never changes your standing. Anti-collision lighting is your part of the rule and is not recorded here.

History, newest first lists when each item was met, renewed, lapsed and restored, read from the records: every recurrent activity on file, each credential's issue and expiry dates, your flights against each recency rule in use, and your training program sign-offs. Nothing is stored as an overwritten date; what the records cannot say (an earlier recurrent date your details no longer hold) is not shown.

Who counts as aircrew#

Currency is a pilot's question, and not everybody in an organization flies. A person is aircrew when any one of these is true:

  • they have a flight on record in the organization, flown as its pilot or in a crew seat at the controls (a simulator session alone does not count);
  • they hold a pilot credential (a credential on their record, or a certificate in My details);
  • their role is a flying role: the built-in Pilot role, or a custom role whose name contains "pilot", "aircrew" or "RPIC".

Everyone else, for example a technician, a records custodian or an admin who has never flown, reads Not aircrew: their currency is not measured and they are never counted as a lapsed pilot. Only aircrew are counted on the Crew board (whose figures give aircrew, current, due soon, training not met, not current, with a date not on file and not aircrew), the Ops Dashboard's Pilot currency tile, the Dispatch pilot list, the pilot roster in the operations manual and the roster in the audit binder.

People who are not aircrew are listed last. A training role someone who is not aircrew holds (a visual observer's refresher, say) is still noticed ahead of time. To bring someone onto the aircrew, give them the Pilot role or record their pilot credential; their first filed flight does it too.

My details#

The Details and credentials section opens with a summary card: your name, role and standing, how many credentials are on file, your total flying time, total flights with the date you last flew, and the last 90 days.

Credentials and training#

Credentials and training lists every license, certificate, registration and training record you hold, from any authority, soonest to expire first, each named in its regulator's words with the authority and the country it was issued under. An expiry within 60 days, or one that has passed, is marked.

Press Add a credential and choose What is it? from the list: every kind your organization's regimes name, in each regulator's own words (Remote Pilot Certificate (Part 107), Initial aeronautical knowledge test (Part 107), Part 107 recurrent training (24 calendar months), Flyer ID, A2 Certificate of Competency, Level 1 Remote Pilot Certificate (RPC-L1), Certificate of remote pilot competency (A2), Advanced operations certificate, Flight review, Remote Pilot Licence, aviation reference number (ARN), and so on), then Other (describe it below), then the other regimes' kinds for a license from a regulator you do not normally fly under.

A kind that exists only so an older record keeps its name is not offered for a new credential. A Part 107 certificate recorded under such an older kind is the Remote Pilot Certificate (Part 107): it reads by that name and is listed and counted once, on your record, on Crew, in the pilot log PDF and in the audit binder. For Other, say what it is under Describe it, if Other.

Then Number, if it has one, Who issued it? (the placeholder names your regime's authority), Issued, passed or completed on (the date a knowledge test, a recurrent course, a certificate or a flight review restarts the recurrent clock from) and Expires (leave empty if it does not), and press Add.

A credential chosen from the list is recorded under its kind and its regime, so Qualifications held on the Crew page counts every holder of a Flyer ID on one row however each of them typed it. A credential recorded earlier by its name alone is given its kind when the name is exactly one label in the vocabulary of your organization's own regimes, and stays as typed otherwise. Each credential has Documents (attach a scan or the certificate itself), Edit, History and Withdraw.

History lists every version of the credential: when it was added, each change with what changed, and a withdrawal with its reason, each with who did it and when. A credential recorded before versions were kept starts with an On record version the first time it is changed or withdrawn. The pilot reads their own history; reading a colleague's needs Members: view.

Withdraw asks why. The credential leaves the list and no longer counts toward currency, but the credential, every version of it and your reason stay on the record, listed under the credentials as withdrawn credentials with when, by whom and why. A credential cannot be withdrawn while a legal hold covers the pilot or the whole organization.

Recurrency, medical and your details#

Recurrency & medical holds Recurrent done and Medical expires, which the Currency tab reads. Medical expires is shown only where a regime your organization flies under asks for a medical (South Africa, Brazil) or a date is already on file, and the pilot log PDF follows the same rule, so a Part 107 pilot's log carries no empty medical row. Your own details are Ratings, Rank (shown only when your organization's How you fly in the United States is Public aircraft and military operations: up to 16 characters, for example CW2, SGT or SPC, printed as RANK on the DA Form 2408-12 entries), Phone, Prior hours, Simulator hours and Notes.

Prior hours are hours flown before this logbook, from 0 to 100,000; they are reported alongside your observed hours and never folded into them. Simulator hours, from 0 to 100,000, are time in a simulator, which an Australian remote pilot's log carries beside flight time; they are shown on the Logbook tab beside your night hours and are never counted as flying. Press Save my details.

Dates are written as a date (for example 2026-09-29). Recurrent done, and a credential's issue date, record something that already happened, so they cannot be later than your organization's today; an expiry can be any date from 1900 on. Ratings and Notes take up to 200 characters, and Phone up to 120.

On a colleague's page#

On a colleague's page under Crew this tab is Details & credentials, the details are headed with their name, and the button reads Save followed by their name and "details". The details, and any credential added, edited or withdrawn there, are saved to that person, never to you, and only by a role that carries Members: manage. A role without it sees a colleague's details read-only, with no Save, Add a credential, Edit or Withdraw; History and Documents stay open to read. A member without it can change only their own details.